Apple app Calendar is quite a functional tool that allows you to do more than create calendars and events. If you’ve just scratched the surface of the built-in calendar in macOS, then let’s dive deeper into the capabilities of this application.
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Adding multi-day events to the Calendar
With a regular calendar, you can add multi-day events with a simple drag-and-drop action. To do this, in the view “Month,» Click on the first day of the upcoming event without releasing the key, drag the cursor to the last day, and accessible. The calendar will schedule an event like a one-day but spread it out over several days.
To schedule multi-day events in the “A week,» place the cursor on the corresponding days in line with days at the top of the window (in the line All day). Click on the first day and, without releasing the cursor, move it through the days in this section. Then, the event will be scheduled between the first and last day that participated in the allocation.
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Set reminders for birthdays, appointments, and more
If you want to receive notifications about someone’s birthday or reminders about an upcoming trip, you can program Calendar to notify you.
The application allows you to set up alerts when you add an event to your calendar. If you skip this step, you can return to it later and add the desired calendar response. To add an alert to an existing event, first double-click on it in the calendar. This will open a popup editing window. Now click on the date and time section to expand that section.
In the bottom menu, “Reminders,” select when you need to receive from “calendar» notification of an upcoming event.
After setting the time, when you hover over it, an additional button, “+.” is not difficult to guess that it allows you to create several alerts.
For events that require recurring reminders, you can select the appropriate option from the drop-down menu “Repeat. “
This combination menu setting with warnings and repeats is proper for birthday calendars. This setting in “Calendar» can automatically create new items for a recurring event and send you birthday notifications on time.
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Open files and applications on a schedule
Let’s say you work on a specific PDF invoice template on the first day of every month and then send it to the client. Or perhaps you need to prepare particular files for each meeting. For such repetitive tasks, you can program your own “Calendar» to open specific files according to a schedule. This is not difficult to do.
To get started, create an event for your task and double-click on it in the calendar.
This will open a popup window for editing. In the popup window, click on the date to expand that section.
In the chapter “Reminder,» select the item «Tune…”
This will cause another small popup to appear. In it, you need to click on the first menu with the default parameter “Message with sound.” You will need to change it to “Open file. “
After selecting this option below, a new drop-down menu will appear from which you can choose the file or application that you want to configure to automatically launch at the desired time in “Calendar.” Customize the other available drop-down menus to specify exactly when you want the file to run. When finished, you need to press the button OK.
Pay attention to the button “+,” next to the first reminder. Use it to generate a warning about running multiple files at once.
If the file you selected was not opened according to the schedule, check the “Do not disturb» activity on your Mac. If scheduled files still do not open, check your notifications/alerts settings. To do this, follow the path Calendar → Settings → Reminders,
and System Settings → Notifications → Calendar.
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View Calendar events as a list.
IN “Calendar,» Events planned for the entire week or month are visible as day references. But what if you need to present them in the form of a list, an agenda, and a monthly view? Unfortunately, this type of viewing cannot be done with one click in the application.
However, it is possible to use a hidden workaround to create such a list temporarily. You need to enter one double quote (“) in the search field in the upper right corner of the application “Calendar” and press “Enter.”
This will display a scrolling list of all your events across all past, present, and future calendars. Isn’t it convenient?
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How to hide specific calendars
When you look at the performance “of his” calendar”, then at first glance, events throughout the day, such as birthdays, can be distracting.
To turn off some calendars, click the Calendars button and uncheck the box next to the unnecessary element.
To return to the original display, activate this menu item again.
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How to let someone else manage your calendar
Calendar in macOS allows you to delegate your calendar management tasks to someone else. This could be your friend, relative, or colleague.
To have someone else view and edit your calendar, follow the path Calendar → Settings → Accounts. In the sidebar, select an account and click on the “ tabPowers of attorney” on the right side of the window. Button “Edit…” below this panel allows you to share your calendars with this account.
Click this button to start adding the name of the person you want to invite to manage your calendars. Check the “Read and Write” if you want to grant editing rights.
How is a power of attorney different from an exchange for this application? When you share your calendar, you are given access to individual calendars. But when you trust a user, you transfer all calendars associated with that account.
Please note that some Calendar accounts do not support trust mode.
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Apple Calendar: An intelligent and free app for Mac
When you open this application for the first time, “Calendar” will seem quite simple. But it’s worth exploring it better and realizing that it has many useful features hidden in various submenus.
It’s a pity that “Calendar» prevents you from quickly creating reminders from the macOS menu bar. But, as usually happens, there is a particular application for these purposes. We mean Itsycal, one of those tiny time-saving Mac apps you quickly fall in love with. It synchronizes with Apple Calendar allows you to add events from the menu bar.